The need for the ‘right’ attendance management software

Need for modern attendance management, A manual attendance monitoring system requires that employees report the hours they have worked at the end of each day/pay cycle. However, such a system of recording employees’ in and out times increases the likelihood of inaccuracies creeping into the time tracking. Moreover, using a manual attendance system poses a number of additional challenges. For instance, illegibly filled timesheets can lead to difficulties in entering the ‘hours worked’ data into the payroll system.

This is not to mention inaccuracies in time recorded, which in turn, lead to the need for corrections to payroll data if accurate wages are to be rolled out.

Also, time leakages may result in cases where the manual process is heavily dependent on the integrity of the employee, who may choose to abuse it. Without an accurate understanding of attendance data in the organization, it is not possible to determine the true labour costs – a definite loss for the organization.

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A typical scenario

Imagine a scenario where your organization doesn’t have an attendance management software in Hyderabad:

On a typical payroll cut-off date, you (as the HR or payroll personnel) will have to manually compile, collect, collate and then verify attendance details of all employees. Collation of such humongous data month after month is always a pain because there are chances of human errors creeping in. Sometimes attendance may not have been captured accurately or reliably and this may cause employee dissatisfaction.

Just to elaborate… Let’s assume that you’re working for a small and medium business (SMB) in Hyderabad. The key challenges faced by SMBs regarding their attendance management systems may be the following:

Maintaining attendance registers/ punch cards: Few of them don’t have any attendance management system actually to speak of. Unless you want to count physical attendance registers or punch cards (still used in few manufacturing companies) as attendance management systems in today’s day and age. Maintaining such attendance registers and punch cards and manually calculating total hours spent at work, along with Overtime, is time-consuming.

Using Excel sheets for attendance: A small set of SMBs use Excel sheets to mark and capture attendance for their employees. Capturing attendance on Excel sheets are prone to human errors and takes a lot of time and effort to maintain and update for each month/ shift.

Features and benefits of a great attendance management software

Your organization should look for the following features/benefits in an attendance management software in Hyderabad:

Customized creation of attendance plans

On a good attendance management system, you can create your own attendance plan as per the company policies. This feature allows you to configure the attendance management software based on employee categories. There is thus the provision to customize the software and also opt for the best plan for your company to set up attendance and leave rules.

Seamless integration with hardware

Great attendance management systems work without a missing a beat – offering 100% accuracy and high efficiency – when integrated with third-party time management hardware systems. These include these key types of hardware systems: RFID, biometric devices, access cards and others. The integration of the attendance management system with the third-party hardware itself is a relatively easy task.

Closing notes

This is where greytHR comes in. Offering time savings to employees and employers alike, greytHR’s attendance management module is a comprehensive solution that allows for end-to-end attendance planning, review and control over time management within your organization.

greytHR’s attendance module also facilitates employee time tracking, shift scheduling and reporting.

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